With a workforce rapidly decreasing, one question raises: how can you create the Best Workplace for Millennials 👓 and offer them the tools they need to succeed so that your business also thrives?
In addition, employee expectations have changed. They want to work how they choose—anytime, anywhere, and on any device. Today’s workplace belongs to the off-site and remote employees who work outside the confines of a physical office.
The accelerated change in the last decade is due to the 3 emerging trends:
If there is a moment when you should start transforming your business to successfully navigate the digital era, this is it.
Here are 3 Reasons why you should build your Digital Work Environment Right Now
These trends require a digital transformation and a reshape of your work environment. So, where does this journey begin? A comprehensive digital work environment strategy is the best start and can help you along the way.
Here are 5 easy steps to help you build your digital work environment strategy:
1. Define your digital work environment strategy
Not having a digital strategy to tie all your roll-outs together can cause a bunch of problems. To meet the needs of an ever-connected workforce and stay on top of competitors, you must implement a digital work environment — a place where employees easily collaborate and communicate, where process enable them to be more effective, and where technology helps them innovate. Start by creating a digital environment team, a combo of IT, HR, and business leaders, that will drive company’s digital transformation. This includes creating a clear strategy to set out smart objectives, like “move towards paperless record keeping in the next quarter”. Define your digital work environment strategy taking into consideration 4 main pillars:
2. Put your people and their needs at the heart of your digital work environment
Technology is just one ingredient of the digital workplace. The key here is to understand the needs of your employees. Confirm the minimum requirements for the development of annual digital workplace implementation plans within departments. From this, you can develop a change management plan and strategize the digital workplace so that it aligns with your existing infrastructure (intranets, portals, CRMs and other platforms) as well as the working culture of your organization.
3. Select the right technologies for your toolbox, and get them working together
Remove the bureaucracy, improve collaboration, organize workflows and make the first steps to a digital office. Don’t let your employees be surrounded by papers while filling hard copy forms for legal and finance departments every week. Instead, you can easily share electronic documents with the finance and legal departments with the help of MS Office 365 suite. Furthermore, you can help improving workflows by moving your e-mails to cloud or your documents to OneDrive while securely access, share, and collaborate on all your files.
4. Make your intranet the home of a connected, employee-focused digital workplace
With the Office 365 keep on adding more and more tools and capabilities, you can now easily put the power of all your content, people and information in the pocket of each and every employee – especially when they are on mobile. You can create new ways of collaboration while integrating different applications and benefiting from improved data security.
5. Bring people, tools, processes together to create a successful organizational culture where every individual can thrive. Your employees can check their e-mails on the go, update and share files from any devices, instantly collaborate and share ideas on documents and projects, participate in online meetings to ultimately become more productive and boost your business potential.
Here are 5 core business benefits you can gain by adopting a digital work environment:
Final thoughts for creating a digital work environment
By integrating the technologies that employees use (from e-mail, instant messaging and enterprise social media tools to HR applications and virtual meeting tools), the digital work environment breaks down communication barriers, positioning you to transform the employee experience by fostering efficiency, innovation and growth.
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